Compliance
E-Way Bill Checklist for Road Transport Shippers
By ATTPL Fleet · · 2 min read
A practical e-way bill checklist for shippers and transporters: when it is needed, Part A and Part B, validity, vehicle changes and common mistakes.
What an e-way bill is
An e-way bill is an electronic document generated on the GST e-way bill portal for the movement of goods. It carries details of the consignment, the supplier, the recipient and the vehicle, and is checked by officers during transit.
When it is needed
Generally, an e-way bill is required when the value of goods in a consignment exceeds ₹50,000. Some goods are exempt, and states can set their own limits for movement within the state, so check the current rules for your goods and route.
Part A and Part B
- Part A: GSTIN of supplier and recipient, delivery place, invoice number and date, value, HSN code and reason for transport
- Part B: transport details — vehicle number for road transport
- The supplier, recipient or transporter can generate it; the transporter can update Part B
Validity
Validity depends on the distance. For normal cargo it is one day for every 200 km or part of it; over-dimensional cargo has a shorter distance per day. If goods cannot reach in time, the validity can be extended within the allowed window around expiry.
Checklist before the truck leaves
- Invoice and e-way bill details match exactly
- Correct vehicle number entered in Part B
- Distance and pincode are correct
- Update Part B if the vehicle changes on the way
- Keep the e-way bill number or printout with the driver
- Cancel within 24 hours if the shipment does not move
Get support
ATTPL Fleet helps shippers move goods with proper documentation. For GST and compliance support, see ATTPL Consultancy.
Frequently asked questions
Who generates the e-way bill?
The supplier, the recipient or the transporter can generate it on the GST e-way bill portal.
What if the vehicle breaks down?
Update Part B with the new vehicle number before the goods move in the new vehicle.
Can an e-way bill be cancelled?
Yes, within 24 hours of generation, if the goods have not been moved.
Sources and further reading
Rules and limits can change by notification. Check the official portal or a tax professional for your case.